** READERS: SEE UPDATE AT END OF ARTICLE. - The Ed. **
Dear MDC Management, Do You Have Any Standards for Your Call Centre Contractors?
I'm about to email a phone call recording - in a voice file - to the General Management, Environmental Management, Customer Services Management, and each of the Councillors of Masterton District Council.
In my covering email I'm going to ask them if the way their after-hours call centre operator just spoke to me is considered (a) acceptable, and (b) value for money, in light of the phenomenal monthly rates we pay and don't get a lot for.
1) Whatever activity she'd been involved in when I called, clearly deemed my call a most unwelcome interruption.
2) My clear and concise explanation of the reason for my call did not prevent her audible display (loud sighs throughout, increasing in frequency) of impatience, and her extraordinarily sharp tone of voice from the outset of the call (including the "greeting").
3) Both an arrogant unwillingness to employ basic listening skills and an inability to intake basic details.
5) I apparently must accuse a very specific property-and-address of being the definitive source of the problem (even though under the circumstances, to do so would have been irresponsible of me), or I had no business interrupting her day.
5) She attempted to demeaningly end the call without any indication as to what might happen (or not) as a result of my call.
6) Worse still, she attempted to make me feel like a moron. (I trust she will now see that I'm not. I'm just someone who thinks that when a call centre contractor is being paid to provide an after-hours call service, and out of ratepayers' money, there should be a modicum of civility demonstrated by that contractor's personnel).
Do I Deserve to Be Ridiculed & Loudly Sighed At for Not Being An Environmental Scientist?
The subject of the call is actually inconsequential to the way in which the call was dealt with, but for the sake of any possibly interested MDC councillor or management figure, it related to the especially pungent toxicity of smoke in the air (according to both taste and smell) - a particular property that has previously been the source of noxious fumes that have wrecked VERY large amounts of garments on clothes lines, MAYBE being the source - MAYBE. (There's smoke emanating from multiple chimneys today, but one of them is pumping out something sharply noxious and particularly toxic, that I can not only smell but also taste inside my house with all doors and windows tightly closed.)
On top of the fact that the contractor was clearly not happy about ratepayers' calls interrupting her day, as per my numbered point above, I apparently had to definitively pinpoint the source (thereby accusing a property owner that might or might not have been the guilty party) or else my call had clearly been a waste of time - and of no interest (not that it had been from the point of the operator even picking up the phone, as she continued her already-in-progress activities in the background).
We ratepayers deserve better, Management and Councillors. We don't ask a lot. And we don't get a lot, either. But civility from your staff and contractors would be nice, as a minimum gesture of respect to those who pay your salaries.
(On that note, my most recent visit to your offices had seen me roundly chastised by the woman at the front desk for coming in at "SEVEN MINUTES TO CLOSING TIME" - albeit, it had been for a task that should have taken her about two minutes i.e. passing on a document to a particular staff member, accompanied by a very short message (that she made very clear she did NOT want to be bothered doing). But I guess she was already in full swing from the previous customer I'd witnessed her being rude and unhelpful to, as I waited for my turn.)
So . . . back to this phone call recording I'm about to email to the afore-mentioned parties. Let's see if they give a hoot and bother to respond, shall we? And if they do, whether it's anything other than a standard bureaucratic deflection templated email.
I'll let y'all know the outcome. If there is one.
EDITOR'S UPDATE: Response Received, Appreciated & Worthy of Note
So there WAS a response, and it was very impressive indeed. In fact, it was outstanding.
In fact, on the part of the Councilor in question, Deputy Mayor Bex Johnson, the response was everything we ratepayers should be able to expect of our elected representatives on local councils, but all too often find we can't.
Cr Johnson's quiet, unannounced, behind-the-scenes communications to management obviously very effectively made known her expected standards of Council contractors . . . and the fact that my experience certainly wasn't reflective of them. Bravo and thank you, Ms Deputy Mayor. I hope to be calling you Ms Mayor next time.
And on the part of Customer Services Manager, Clare Williams, her actions and follow-through served as an absolute template for how a resident's complaint, or negative feedback, should be handled. So much so, that it's worthy of me breaking down, in a separate and forthcoming article, the steps and the nature and thoroughness of her communication, along with her impressive degree of follow-through.
In an environment where customer service is, increasingly, going down the proverbial tubes, and has never exactly been stellar in government environments to start with, these two operators are worth others in relevant roles taking a detailed lesson from.
I'll use their actions to produce that lesson in written form soon. Stay tuned.
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